Events Coordinator – Part Time

About Guide Dogs Victoria

Guide Dogs Victoria (GDV) is a leader in breaking down barriers that enable people, who have blindness or low vision to live life without limits. Guide Dogs Victoria recognises and responds to the diverse needs and choices of our Clients. With over 65 years of experience, we specialise in providing client directed high quality, inclusive services and supports We are one of Australia’s most trusted charities and an employer of choice in the disability and aged care sectors.

We recognise and celebrate the diversity of our employees and volunteers and the benefits this brings to our organisation. Our people enjoy a work environment that free from all forms of discrimination and is welcoming place for all identities. Guide Dogs Victoria is a place where talent is recognised and innovation is encouraged.

Events Coordinator – Part Time 

The purpose of the Event Coordinator role is to support our events to provide project and administrative support and assistance with the successful staging of Guide Dogs Victoria events. This role encompasses events across sponsorship programs, conferences, exhibitions, Guide Dogs graduations and presentations, community and industry merchandise stands, supporter and fundraising campaigns, Client programs and Campus facility Tours.
The Events Coordinator reports to the Senior Events Coordinator and works closely with other members of the Marketing team, co-ordinating all areas of the organisation, including volunteers.

In this role you will be responsible for the following: 

• Support the Senior Events Coordinator in the planning, logistics and delivery of the GDV Annual Events Plan.
• Support in the delivery of high quality events through coordination of logistics, management of requirements such as appropriate venue selection, menu planning, dietary requirements and other related details which will provide participants with a positive event experience.
• Support in the delivery of all GDV events logistics including event budget / expense management, venue, preparation/ dispatch of invitations: materials, booking systems, travel and communications with attendees.
• Liaise with suppliers and relevant stakeholders to ensure events are equipped (i.e. audio-visual equipment, room set up), catering, event supplies organised and presented to form a positive and effective event presentation.
• The logistics and welfare of all talent (including dogs and puppies) are managed effectively for each event.
• Attending events to assist with bump in, bump out and being present to the end of the event, as required.
• Coordinate all related photography and videography activities, including booking and briefing the photographer, organising photographs – upload, order, printed and dispatched to stakeholders in a timely manner.
• Run sheets and briefing documents for employees and volunteers are produced for each event.
• Ensure risk assessments for all events are implemented and completed in accordance with GDV policy and Work Health and Safety specialist recommendations

Qualifications

• Possess relevant events and administrative qualifications and training.

Knowledge, Skills & Previous Experience

• 1 + years successful and proven multi-event, large and small scale coordination and administration experience.
• Proven experience in collaboratively providing a high level of accurate project and administrative support work.
• Engaging, interpersonal and relationship building skills with a variety of internal and external stakeholders including colleagues, sponsors, suppliers and supporters.
• Proven ability to solve problems in a variety of settings with a creative can-do approach.
• Highly organised, flexible, able to prioritise tasks with a project coordination and delivery mindset.
• Attention to detail, able to accurately gather, collate, write, produce, disseminate accurate information that makes a smooth run event(s) happen.
• Ability to work according to organisational requirements such as maintaining supporter and Client confidentiality.
• Proficient in MS Office skills in Word, Excel, PowerPoint to ensure efficiencies. CRM and event ticketing software systems experience preferred.
• Able to manage the physical demands and inherent requirements of the job and complete the tasks and duties as stated

Benefits that Guide Dogs offer:

• A competitive remuneration package is available commensurate with skills and experience, which includes tax free salary packaging of up to $18,550.
• 6 weeks paid parental leave.
• Support towards your professional development including paid study leave, educational assistance and an external mentoring program.
• Wellbeing program which includes an annual wellbeing calendar, discounted health insurance, employee assistance program, skin checks and annual flu vaccinations.
• Reward and Recognition program

Important:

Guide Dogs Victoria is an equal opportunity employer committed to providing a work environment that embraces and values diversity, equity, inclusion and accessibility. We encourage Aboriginal and Torres Strait Islander people, people with low vision, blindness or other disability and all persons of all backgrounds to apply. Guide Dogs Victoria is committed to making workplace adjustments to support candidates through the recruitment and selection process and we encourage you to apply, if you are interested in the role.

Mandatory Safety Screening Checks 

This role also requires the successful candidate to complete and receive a clear result for a NDIS Worker Screening Check, International Police Check (where required), and Working with Children Check.

All employees are also required to comply with COVID-19 vaccination requirements as a condition of their employment, including second dose vaccinations. Vaccination evidence or valid medical exemption must be provided prior your commencement date.

How to Apply:

If you are looking to make a meaningful difference in the lives of our Clients, then we would love to hear from you. Please submit your application directly to hr@guidedogsvictoria.com.au, including your resume and cover letter.

Please note: only shortlisted candidates will be called directly.